Finder includes a built-in batch rename tool for changing many file names at once. You can replace text, add text before or after names, or format a group with sequential numbers without installing another app.
This guide applies to macOS on any Mac using Finder’s built-in rename tools.
Does This Affect You?
Use this when a folder is full of screenshots, photos, invoices, downloads, or exported files with inconsistent names and you do not want to rename them one by one.
Batch Rename in Finder
- Open the folder in Finder.
- Select the files to rename. Use Command + A for everything, Command-click for separate files, or Shift-click for a range.
- Right-click or Control-click one selected item and choose Rename [number] Items.
- Choose Replace Text to swap existing filename text with new text.
- Choose Add Text to add a prefix or suffix to every selected name.
- Choose Format to replace the names with a custom base name plus a sequence number or date.
- Check the live preview, then click Rename.
Create a Reusable Automator Rename Workflow
- Open Automator and create a new Quick Action.
- Search for Rename Finder Items and drag it into the workflow.
- If Automator offers to add a copy step, accept it if you want safer copies before renaming.
- Configure Replace Text, Add Text, or Format just like Finder’s rename tool.
- Set the workflow to receive files or folders in Finder.
- Save it with a clear name.
- Use it later from Finder’s right-click Quick Actions menu.
More Renaming Notes
Terminal Gives More Control
Terminal can handle complex patterns, nested folders, and scripted rules, but it has no friendly preview. Test commands on copied files first.
Undo Immediately
If Finder’s batch rename result is wrong, press Command + Z right away. Finder can undo the batch rename as one action immediately after it happens.
Use Finder for Most Everyday Jobs
For photos, invoices, numbered exports, and simple cleanup, Finder’s preview makes it safer than a command-line rename.
Sources
- Apple Support: Rename files, folders, or disks on Mac
- Apple Support: Create custom workflows with Automator on Mac
- Apple Support: Use Terminal on Mac